Introduction
As organizations grow, managing and maintaining job designations efficiently becomes crucial. Rather than entering each designation manually, uKnowva HRMS allows HR professionals to import multiple designations at once using a simple bulk import feature.
This not only saves time but also ensures consistency in data entry and reduces manual errors.
With a properly formatted data file, you can seamlessly add numerous designations into the system in a matter of minutes.
This guide explains how to access the Designation Master and use the import feature to upload multiple designations at once.
Step 1: Navigating to the Designation Master Page
To begin the import process, log in to your uKnowva HRMS instance and navigate to the Designation master page.
If you’re not sure how to get to this page, you can follow the detailed steps in this tutorial.
Once you're on the Designation Master page, you’ll see a structured list of all existing designations. The designations are displayed under headers like Designation Name, Action, Status, Designation Code, and Reports To.
Step 2: Uploading a File Using the Import Feature
At the top-right area of the Designation Master page, you will find the Import button. Click this to begin the bulk upload process.
A pop-up will appear, asking you to upload a file that contains the designation data. Before proceeding, you need to make sure your file is correctly formatted.
The file should include all required fields such as Designation Name, Department, and any additional relevant information that the system needs to create the records.
If you’re unsure of the correct format, you can click the Download Import Template File button located in the same dialog box.
This will download a sample file that you can use as a reference to prepare your own data accurately.
Once your data is ready and structured properly in the required format, click Choose Your File or Browse, then select the file from your local system.
After selecting the file, click the Upload File button to begin the import.
The system will automatically validate the contents of your file and add all the designations listed to the system.
If there are any formatting issues or missing fields, the system will notify you with an error so you can correct and re-upload the file.
When the file is successfully processed, all newly imported designations will appear in the Designation Master list, ready for further use and assignment.
Conclusion
That’s it!
You’ve now successfully imported designations in bulk into uKnowva HRMS.
By following this process, you streamline the task of adding multiple designations, maintain consistency across records, and eliminate repetitive manual input.
This feature is especially useful for organizations undergoing restructuring or expansion, where rapid updates to designation data are required.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..