Introduction
The Kudos & Memos Feed in uKnowva HRMS allows employees to recognise colleagues, view the Kudos and Memos they have given or received, and track employee recognition through a leaderboard. Kudos helps employees appreciate their colleagues' contributions by awarding points, while Memos deduct points according to the organisation's configured rules.
Your ability to give Kudos or Memos depends on the permissions configured by your organisation.
In this article, we will learn how to access the Feed, give Kudos or Memos to colleagues, explore the available feed tabs, apply filters, manage existing entries, and view the leaderboard.
Step 1: Access the Kudos & Memos Feed
From the side navigation panel, click Kudos & Memo and select the Feed sub-menu.
The system opens the Kudos & Memo Feed page.
At the top of the page, you can view four statistics: Kudos You Gave, Kudos You Received, Memos You Gave, and Memos You Received. These statistics help you review your recognition activity at a glance.
Below the statistics, you will find three tabs: All, My Kudos & Memos, and Leaderboard.
Each tab provides a different view of recognition activity, allowing you to explore the feed, review your own Kudos and Memos, or view employee rankings.
Step 2: Give Kudos or Memos to an Employee
To recognise a colleague or give a Memo, click the Give Kudos / Memo button.
A pop-up appears where you can enter the details of the Kudos or Memo you want to send.
In the Type field, select Kudos to award points or Memo to deduct points. The available options depend on the permissions assigned to your account and the rules configured by your organisation.
In the Who are you recognising? field, select the employee or employees you want to recognise. You can select up to the maximum number of recipients configured under Maximum Recipients per Kudos (5 by default). If Allow Multiple Recipients is disabled, you can select only one employee. If your organisation has enabled Allow Giving Kudosto Yourself, you can also select yourself as a recipient.
Next, select a badge from the Which badge fits? field. The system displays only the badges you have permission to give.
If you are logged in as an administrator or have badge management access, you may also see a Create Badge button. Use this option to create a new badge when required. For more information, refer to the article on creating and managing Kudos and Memo badges.
In the Why do they deserve it? field, enter a message explaining why you are giving the Kudos or Memo. Make the message relevant to the employee's contribution or the reason for the recognition.
You can also attach a file to provide supporting information. Attachments are optional and must be in JPG, PNG, PDF, or Word format, within the allowed file size limit.
Review the details you have entered. If you selected Kudos, click Send Kudos. If you selected Memo, you will find the Send Memo button to submit it.
Step 3: View and Filter the All Tab
The All tab opens by default when you access the Kudos & Memos Feed. It displays the available entries in a table with the columns Type, Badge, Name, Given By, Given To, Points, Message, Attachment, and Date.
The Message and Attachment columns appear only when their respective settings are enabled.
The Type column identifies whether an entry is a Kudos or a Memo, while Badge displays the badge used.
Name shows the badge name, Given By identifies the person who gave it, and Given To identifies the recipient or recipients. If an entry is given to multiple employees, you can view the recipients in the Given To column.
The Points column displays the points associated with the entry. The Message column shows the accompanying message, while Attachment indicates any attached file. The Date column displays when the entry was recorded.
You can narrow down the entries using the available filters. All available filters are accessible through the funnel icon next to the Give Kudos/Memo button. Click the icon to open the filter panel.
Use the Type filter to view All, Kudos, or Memos.
Use the Badge filter to narrow down the entries to a particular badge.
If you want to find entries related to a specific employee, enter their name in the Search Employee field.
You can also use the From and To date fields to view entries created within a specific period.
Click Search to display entries matching your selected filters.
Step 4: View My Kudos & Memos
Click the My Kudos & Memos tab to view Kudos and Memos you have given and received, along with other entries available through the configured filters.
To filter the list, simply click on the Funnel icon, and filters will appear. Use the search field to find entries by badge name, employee name, or message.
In the Direction drop-down, choose the relevant option: All to view all matching entries, Received by me to view entries you received, Given by me to view entries you gave, or My team to view entries associated with your team.
You can also use the Type drop-down to filter the results by All, Kudos, or Memos.
Once you have selected your filters, click Search to display the matching entries. To remove the applied filters and return to the default view, click Reset.
If you want to withdraw a Kudos or Memo that you have given, locate the relevant entry and click the bin icon in the Actions column.
A confirmation alert appears; here you can also optionally enter the reason for withdrawing the badge. Click Withdraw to confirm the withdrawal. Only the badge giver or an admin can withdraw the badge.
Step 5: View the Leaderboard
Click the Leaderboard tab to view employee recognition rankings based on the configured leaderboard settings. The Leaderboard tab appears only when Show Leaderboard setting is enabled.
The leaderboard displays top performers along with the Kudos Received and associated points, helping you review recognition across employees.
To find a particular employee, click on the funnel icon to open the filtering options, enter their name in the Search employee field.
You can also filter the leaderboard by selecting the From and To dates to specify the period you want to review.
If the admin adds a date field, such as Date of Joining, under Extra Filters, two additional fields, Date of Joining From and Date of Joining To, appear in the filter panel. You can use these to filter employees based on their joining date.
After entering the employee name or selecting the date range, click Search to display the matching leaderboard results.
Conclusion
That's it!
You've now successfully learned how to use the Kudos & Memos Feed in uKnowva HRMS.
By following this process, you can recognise colleagues, send Kudos or Memos according to your permissions, review recognition activity, filter entries by employee or date, manage existing entries, and track employee recognition through the leaderboard.
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