Introduction
Communicating with candidates during various stages of the recruitment process is crucial to ensure a smooth and engaging experience.
Whether you are following up with someone in the Talent Pool, responding to active applicants, or sending out formal offer letters, uKnowva HRMS provides an integrated way to send emails directly from the platform.
This functionality helps HR professionals stay connected with candidates without switching to external email tools, ensuring faster and more consistent communication.
In this article, we’ll walk you through how to send emails to candidates from different sections within the Recruitment module in uKnowva HRMS.
Step 1: Send Emails from the Talent Pool Section
To begin, go to the Recruitment menu on the left-hand navigation panel and click on the Talent Pool sub-menu.
Here, you’ll find a list of candidates who have been sourced but have not yet applied for a specific job opening.
Scroll through the list or use the search bar to find the candidate or candidates you want to communicate with.
Once you locate them, select the checkbox next to their names. You can select multiple candidates at once.
After selecting, click the mail icon available at the top right of the page. This opens a pop-up window where you can draft your message.
Enter the subject and the message content, and then click Send to send the email. If you wish to cancel, simply click the Cancel button.
This allows you to stay in touch with passive candidates and maintain engagement for future roles.
Step 2: Send Emails to Active Job Applicants
To communicate with candidates who have applied for specific roles, go to the Recruitment menu and select the My Applicants sub-menu.
This section displays all active applicants along with their current status in the recruitment pipeline.
Search for or scroll to the applicant you want to email. Use the checkboxes to select one or more candidates as needed.
Once selected, click on the email icon on the top right of the interface.
A pop-up window will appear where you can compose your email message.
Fill in the subject line and message body according to the context—for example, interview invites, updates, or rejection messages.
Click Send to deliver the email to the selected candidates, or click Cancel if you decide not to send it.
This step makes it easy to manage applicant communication in bulk or individually, all from one screen.
Step 3: Send Offer Letters via Email
Once a candidate reaches the offer stage, you can send the formal offer letter directly via email.
To do this, go to the Recruitment menu and click on the Offer Letters sub-menu.
This page displays all candidates who are in the offer rollout stage.
Find the candidate you want to send the offer letter to, and click on the mail icon available under the Action column.
This will bring up a pop-up showing the content of the offer letter you’re about to send. Review the information and make edits if required.
After reviewing the details, click Send to email the offer letter, or Cancel if you want to make changes later.
This helps streamline the offer process and ensures the timely delivery of important documents.
Conclusion
That’s it!
You’ve now successfully learned how to send emails to candidates from the Talent Pool, My Applicants section, and the Offer Letters interface in uKnowva HRMS.
This built-in functionality reduces dependency on external tools and promotes efficient, professional communication throughout the recruitment journey.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..