Introduction
Sending an offer letter is one of the most important steps in the hiring process. It officially communicates the terms of employment and helps create a smooth onboarding experience for the candidate.
In uKnowva HRMS, mailing an offer letter is designed to be quick, efficient, and transparent.
The system allows recruiters to access candidates easily, review details, and send out personalized offer letters with just a few clicks.
By using this feature, recruiters ensure that every offer is sent on time and in a professional manner, helping organisations secure top talent effectively.
Step 1: Accessing the My Applicants Page
To begin, navigate to the Recruitment menu from the side navigation panel. From there, select the My Applicants sub-menu.
This action will open a new page displaying a complete list of candidates who have applied for different job roles in your organisation.
The list is neatly organised under various headers such as Candidate Name, Action, Candidate Email, Job Title, Expected, Source, DOJ, Offer Letter, Created By, Status, and Created On.
These headers give recruiters an overview of each candidate’s profile, helping them identify the right person before proceeding to send the offer letter.
Step 2: Selecting the Candidate and Mailing the Offer Letter
Once you locate the candidate to whom you want to send an offer, look under the Action column. You will find a mail icon here, which allows you to send the offer letter directly from the system. Clicking on this icon opens a pop-up window.
In this pop-up, you will see all the details related to the mail such as Subject, CC, and Mail Content. This step allows you to review and make changes before sending the offer to ensure accuracy and personalisation.
You can also attach any required documents to be sent with the offer letter by clicking on the checkboxes.
After carefully checking the details, click on the Send button to deliver the offer letter to the candidate. If you decide not to proceed, simply click on Cancel to discard the action.
Conclusion
That’s it!
You’ve now successfully mailed an offer letter in uKnowva HRMS.
By following this process, you ensure that your organisation’s offer communications are sent promptly and with all the necessary details.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..