Introduction

Locating a user profile in uKnowva HRMS is essential for HR managers, team leaders, and system administrators who need to access employee information quickly.

Whether you're looking to update user details, check their role or department, or initiate workflows like onboarding or exits, the platform offers two convenient methods for locating user profiles—using the search bar or navigating through the directory.

This article explains both methods in detail and guides you through the process of opening a user's profile to view their information.

Step 1: Access Your uKnowva HRMS Instance

Begin by logging in to your uKnowva HRMS instance. Once you are on the main dashboard, you will have access to various navigation tools that can help you find the user profile you're looking for.

Step 2: Locate the User via the Directory

To use the directory, look at the top navigation bar of your uKnowva instance. You will see a People icon that resembles a group of individuals.

Click on this icon, and a drop-down menu will appear.

From the list of available options, select Directory. This will take you to a new page where all the active users in your system are listed.

You can now scroll through this directory to find the specific user you're looking for.

This method is especially helpful when you want to browse through user profiles by latest added, online users, or alphabetical order.

Step 3: Locate the User via the Search Bar

An alternative way to locate a user profile is by using the search bar at the top of the screen. Simply type in the user's name, and a list of matching results will be displayed. Also, you can use our speech-to-text feature to quickly find the user. To learn more about it, click here.

Click on the correct name from the search results to directly open their profile.

This method is particularly useful if you already know the name of the user and want to access their information quickly without browsing through the directory.

Step 4: View the User Profile

Once you've found the user either through the directory or the search bar, click on their name to access their full profile.

This will open a detailed interface displaying all available information about the user, such as contact details, reporting manager, job role, and more. From here, you can also perform other actions if required.

Conclusion

That’s it!

You’ve now successfully located and accessed a user profile in uKnowva HRMS.

By following this process, you can quickly retrieve employee information through either the directory or the search bar, saving time and improving your efficiency.