Introduction

Managing user roles efficiently is essential to maintaining control and oversight within your HRMS platform.

In uKnowva HRMS, administrators can streamline the process of granting administrative rights to multiple users simultaneously using the built-in import functionality.

This feature helps save time, ensures consistency, and eliminates the need to update user access one by one.

Whether you're onboarding a new HR team or transitioning power to a different group, this bulk assignment option helps you stay productive and organised.

This article will guide you through the complete process of assigning admin rights to multiple users using both AI-Powered and Legacy Import methods.

Step 1: Accessing the Import User Function

To get started, log in to your uKnowva instance and head over to the top-right corner of the page where your profile photo is displayed.

Click on your profile photo and select the uKnowva Configuration option from the drop-down menu.

This will open the configuration panel.

In the newly opened interface, look for the User Manager option on the left-hand side menu and click on it.

You will now be redirected to a user management screen where a list of users is displayed.

At the top of this page, click on the Import User button.

This opens a pop-up window where you can proceed with either the AI-Powered Import or the Legacy Import tab based on your preference.

Step 2: Granting Admin Rights Using AI-Powered Import

In the AI-Powered Import tab, you will be able to take advantage of uKnowva’s intelligent automation that helps streamline the user import process.

This feature is especially helpful if you're handling large data sets and need a faster way to assign roles.

Within this tab, click on the Browse field to upload your file that contains user information.

Ensure that your spreadsheet includes a column for the User Group.

In this field, you must enter Admin to provide administrative privileges to the specified users.

The AI will automatically detect the relevant fields from your file and map them to the corresponding fields in the uKnowva HRMS system.

This reduces the margin for error and speeds up the overall import process.

Step 3: Granting Admin Rights Using Legacy Import

Alternatively, if you prefer a manual approach or need a template to structure your data, switch to the Legacy Import tab.

In this section, click on the Download Template File to obtain the correct format for entering user data.

Fill out the required fields in the template, and make sure to locate the column labeled User Group and separate the other groups by |.

In this column, input the term Admin for every user you wish to grant admin rights to.

You’ll also find several checkboxes in the pop-up window, such as Send Welcome Email, Skip Existing Users, Update Blank Values, and Create New Designation, allowing you to customise the import process as per your requirements.

After you’ve completed the file, return to the interface and click the Choose File or Browse button to select your updated spreadsheet.

Once your file is selected, it will be processed by the system.

The users listed with the Admin user group will automatically gain the necessary admin rights.

Conclusion

That’s it!

You’ve now successfully granted admin rights to multiple users in uKnowva HRMS.

By following this process, you ensure that user access is managed efficiently, roles are updated accurately, and administrative control is centralised as needed.

Whether using the AI-powered method for smart automation or the Legacy import for structured control, this feature simplifies mass role assignments and reduces the chances of manual errors.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..