Introduction

Importing multiple users at once into uKnowva HRMS is a powerful feature designed to help HR administrators save time and reduce manual effort.

Instead of creating each user profile individually, you can upload a structured file to populate the system with multiple user entries at once.

uKnowva HRMS offers both a traditional legacy import method and an advanced AI-powered import tool, giving you flexibility based on your preferences and needs.

This article will walk you through the process step by step and help you understand both import options in detail.

Step 1: Navigate to the User Manager

To begin importing multiple users, click on your profile icon located at the top-right corner of the uKnowva dashboard.

This will open a drop-down menu with several options. From this list, select uKnowva Configuration.

Once the configuration panel opens, you'll see a variety of options like App Manager, Plugin Manager, and User Manager on the left-hand side.

Click on User Manager to proceed. This section displays the existing users in the system with columns such as Name, Email, Password, User Group, and more.

Step 2: Open the Import Interface

Inside the User Manager view, locate the Import button present above the users list.

Click on it to open the Import pop-up window.

This window includes two tabs for importing users: AI-Powered Import and Legacy Import.

Both options serve the same purpose but function in different ways depending on your data source and the complexity of the user details.

Step 3: Using the AI-Powered Import

The AI-Powered Import tab uses advanced artificial intelligence algorithms to simplify and accelerate the import process.

This method is ideal for administrators looking for a faster and smarter way to handle bulk data.

Within this tab, you’ll find a field labeled Browse, which allows you to upload your file.

Once the file is selected, the AI engine begins processing it automatically to detect, structure, and validate user information before adding it to the system.

This helps reduce manual errors and ensures a smooth user onboarding experience.

Step 4: Using the Legacy Import Method

If you prefer the traditional import approach, click on the Legacy Import tab.

This section allows you to upload a .CSV file containing all the required user data.

A detailed format guide is available here, including a Download CSV Import Template button.

You can either download and fill out this template or use your own file, provided it contains the necessary headers such as Name, Username, Email, Password, Designation, Reporting Manager’s Usernames, User Group, and many more relevant user profile fields.

Before uploading, ensure your file format matches the expected structure.

There are also checkboxes for options like Send Welcome Email, Skip Existing Users, Update Blank Values, and Create New Designation, which help refine how the data is imported into the system.

After setting your preferences, click Browse, select your CSV file, and the system will begin the import process automatically.

Conclusion

That’s it!

You’ve now successfully imported multiple users into uKnowva HRMS.

By following this process, you enable faster onboarding and centralized user data entry, all while maintaining accuracy and control over your HR system.