Introduction
Salary records are an important part of maintaining accurate payroll information in uKnowva HRMS. However, there may be situations where salary details for a previous payroll month need to be corrected or updated after the salary has already been generated. In such cases, updating each employee's salary record manually can take additional time, especially when changes are required for multiple users.
uKnowva HRMS provides the Past Salary Details feature to help administrators update salary information for a previous payroll period.
This article explains how to use Past Salary Details to update or import salary information for a previous payroll month in uKnowva HRMS.
Step 1: Open Past Salary Details
From the side navigation panel, go to HR and select the Payroll menu, then select the Payroll sub-menu.
This will open the Payroll page.
From the Payroll page, click on the More button present above the list.
From the options that appear, select Past Salary Details.
The system will open the Past Salary Details section, where you can select the payroll period for which you want to update the salary information.
Step 2: Select the Salary Period
In the Past Salary Details section, use the Year drop-down to select the year for which you want to update the salary.
After selecting the year, use the Month option to select the required payroll month.
Make sure you select the correct year and month because the salary information you import will be associated with the selected payroll period.
Step 3: Download the CSV Import Template
After selecting the required year and month, click the Import button.
The system will open the import options for the selected payroll period.
Click Download CSV Import Template file to download the predefined CSV template.
Use this template to enter the salary details that you want to update for the selected month.
For example, if you need to update the Basic, HRA, Social Allowance, and Conveyance of an employee, enter the updated values in the corresponding fields of the downloaded CSV template.
Make sure you retain the required structure and columns of the downloaded template while entering the updated salary information. This allows uKnowva HRMS to read the salary data correctly during the import process.
Step 4: Upload the Updated Salary File
After entering the required salary information in the CSV file, return to the import section in uKnowva HRMS and click Upload CSV file.
Select the completed CSV file from your system and upload it. uKnowva HRMS will process the uploaded salary information for the selected year and month.
Once the file is uploaded, review the imported salary details carefully to ensure that the required salary components and values have been updated correctly.
Conclusion
That’s it!
You’ve now successfully updated or imported past salary details in uKnowva HRMS.
By following this process, you can update salary components for a selected previous payroll period using the CSV import template without having to manually update each salary record.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..