Introduction

Exporting past salary records is an essential part of payroll management, especially when organisations need to submit financial reports, maintain statutory compliance, or share salary data with auditors and external stakeholders.

uKnowva HRMS offers a simple and effective way to export detailed past salary information, including additional reports like PF files, ESIC reports, and salary bank transfer files.

The process is seamless and can be completed in a few easy steps.

This article guides you through the step-by-step procedure to export past salary data for any given month or year using the payroll module in uKnowva HRMS.

Step 1: Access the Payroll Section via the HR Menu

To begin the export process, log in to your uKnowva HRMS account with the required HR or payroll admin credentials.

Once logged in, locate the left-hand navigation panel and click on the HR menu. From the expanded list, choose Payroll, and then click on the Payroll sub-menu.

This will open the payroll management interface, which includes options to view, manage, and export salary data.

Step 2: Open the Past Salary Details Section

Inside the payroll module, you will notice a More button displayed at the top right corner of the screen. Click on this button to reveal a drop-down list of additional payroll options.

From this list, select Past Salary Details. This section allows you to access salary records that were processed in previous months and years, offering you full visibility into historical payroll activities.

Step 3: Choose Year and Month to Access Export Options

After selecting Past Salary Details, a new interface will appear where you can choose the relevant year and month for which you want to export the salary data.

Use the drop-down menu labeled Year to select the appropriate year, and then click on the specific month from the available list.

Once the month is selected, the page will refresh to display the salary data associated with that period.

Now, look towards the top-right area of this interface, where you will see the Export button.

Clicking on this button will reveal a list of available export options that you can choose based on your requirements.

Step 4: Select the Appropriate Export Format

When you click the Export button, a list of options will appear.

These include Export Past Salary, Export PF Txt, Export PF File, Monthly ESIC Report, and Salary Bank Transfer Report. Depending on what data you need, click on the respective option.

For example, if you need a complete salary sheet, choose Export Past Salary.

If you're preparing statutory compliance reports, you may opt for the PF or ESIC options.

Once clicked, the selected file will be generated and downloaded in the appropriate format, ready for use in payroll audits, financial reports, or banking processes.

Conclusion

That’s it!

You’ve now successfully exported past salary details in uKnowva HRMS.

By following this straightforward process, you ensure that all historical salary data is readily available for audits, reporting, or internal review.

This functionality helps you maintain a transparent and compliant payroll system while keeping essential records at your fingertips.