How to add a new shift in uKnowva ?

Shift Management in an HRMS enables organizations to efficiently allocate, manage, and monitor employee work shifts. The system supports fixed, and flexible shifts with automated planning and real-time tracking to ensure smooth workforce operations.

Core Features of Shift Management

Feature	Description
Shift Creation	Define multiple shifts (e.g., General, Night, Rotational) with timings, grace period
Shift Assignment	Assign shifts to individuals, teams, or departments manually or in bulk via import.
Dynamic Roster View	View daily/weekly/monthly shift plan in tabular or calendar format.
Integration with Attendance	Validate check-in/out against shift timings to calculate attendance compliance.

2.User Roles and Responsibilities

Role	Responsibilities
HR Admin	Configure shifts, manage master data, assign shifts, handle exceptions.
Manager	Approve swap/change requests, monitor/change team shifts.
Employee	View shift schedule, request changes/swaps, track own compliance.

3. How to create/add a shift in uKnowva?

Step 1: Open the Shift Master List

To begin adding a new shift, first navigate to the HR Manager section from the main menu on the left-hand side.

Within this section, click on the Shift Master List sub-menu.

This page displays all existing shifts configured in the system and gives you the option to create new ones as per your requirements.

Step 2: Initiate the Add Shift Process

Once you're on the Shift Master List page, look for the Add button located at the top of the screen.

Clicking this button will open a pop-up, allowing you to define the details of the shift you wish to add.

Step 3: Fill in Shift Details

In the pop-up that appears, start by entering the Title of the shift. Next, input the Start Time and End Time, which define the core working hours for that shift.

You also need to fill in the Late After and Early Before fields to specify when the system should start marking an employee late or early.

These fields help enforce time-based policies and ensure compliance with your organization's attendance guidelines.

Step 4: Save the New Shift

After you’ve entered all the necessary information, review the details once to ensure accuracy.

Then, click the Save button to add the shift to your Shift Master List.

If you change your mind or realize a mistake before saving, you can simply click the Cancel button to discard the entry and start over if needed.

Conclusion

That’s it!

You’ve now successfully added a new shift in uKnowva HRMS.

By following this process, you ensure that shift schedules are clearly defined and properly reflected in the system, allowing for smoother attendance tracking and workforce management.

This feature helps maintain discipline and provides greater visibility into employee work patterns.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..