Introduction
Managing employee shifts manually can become challenging, especially in organizations where employees work across multiple shifts with varying start and end times.
In such environments, assigning shifts beforehand may not always be practical, as employees may report to work at different times depending on operational requirements. To address this challenge, uKnowva HRMS provides an automatic shift assignment feature that can determine an employee's shift based on their first punch-in time.
With this functionality, the system automatically evaluates the employee's first attendance punch against predefined shift windows and assigns the appropriate shift accordingly. This reduces administrative effort, improves attendance accuracy, and ensures that employees are mapped to the correct shift without requiring manual intervention.
In this article, you will learn how to configure shift windows for automatic shift assignment based on the employee's first punch-in time and understand how the feature works within uKnowva HRMS.
Step 1: Navigate to the Shift Management Page
To begin, navigate to the left-side navigation panel.
Click on the HR menu and then select the Master sub-menu. From the list of options, select the Shift option.
This will take you to the Shift Master page, where all existing shifts configured in the system are displayed.
From this page, you can either create a new shift or edit an existing shift, depending on your business requirements.
If you need assistance creating a shift, you can refer to this article.
Step 2: Create or Edit a Shift
For this example, let us create a new shift configuration.
Click on the + button to add a new shift and begin entering the required shift details.
Configure information such as the shift title, start time, end time, late arrival threshold, early departure threshold, location, status, and total shift hours.
These settings define the standard behavior of the shift and determine how attendance records are evaluated against the shift schedule.
Once the basic shift information is entered, proceed to configure the shift window settings, which are responsible for automatic shift assignment.
Step 3: Configure Shift Window Start and End Time
Within the shift configuration, locate the fields labeled Shift Window Start and Shift Window End.
These fields define the time range during which an employee's first punch-in will be considered for automatic assignment to the shift.
For example, suppose the shift start time is 8:00 AM, and the shift window is configured from 7:00 AM to 9:00 AM. In this scenario, any employee who records their first punch-in between 7:00 AM and 9:00 AM will automatically be assigned to this shift by the system.
The shift window acts as a matching range that helps the system identify the most appropriate shift based on the employee's attendance activity.
This is particularly useful in organizations that operate multiple shifts throughout the day and want the system to determine the correct shift automatically.
After configuring the shift window timings, review all settings carefully and save the shift.
Step 4: Assign Shifts to Employees
Once the shift configuration is completed, the shift must be assigned to the relevant employees so that the automatic shift assignment logic can be applied correctly.
uKnowva HRMS provides multiple methods for assigning shifts to users based on organizational requirements.
If you are not familiar with the shift assignment process, you can refer to the following tutorial.
After assigning the shift, the system will begin evaluating employee punch-in times against the configured shift windows.
Important Note
The automatic shift assignment feature based on employee punch-in time is available on request.
If you would like to enable this functionality for your uKnowva HRMS instance, please contact our support team at This email address is being protected from spambots. You need JavaScript enabled to view it. or submit a request through a call.
Our team will assist you with the necessary configuration and activation process.
Conclusion
That’s it!
You’ve now successfully learned how to configure automatic shift assignment based on employee punch-in time in uKnowva HRMS.
By configuring shift windows, you can allow the system to intelligently assign shifts based on the employee's first attendance punch, reducing manual effort and improving attendance accuracy.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..