Introduction
Managing access and responsibilities within an HRMS platform is essential for streamlining operations, distributing workload, and ensuring that HR-related tasks are handled efficiently.
In uKnowva HRMS, you have the flexibility to delegate HR Manager rights to specific users, allowing them to manage HR modules without assigning them full administrative privileges.
This feature is especially useful in large organisations where HR responsibilities are divided among multiple users or departments.
Delegating HR Manager rights helps maintain a secure yet decentralised control over key HR functions.
This guide will walk you through the steps to assign these rights using the HRM Lite app within the uKnowva Configuration interface.
Step 1: Accessing the Configuration Settings
To begin the delegation process, log in to your uKnowva HRMS instance and navigate to the top-right corner of the screen.
Click on your profile icon to open a dropdown menu of system-related options.
From this list, select uKnowva Configuration, which will redirect you to the main configuration page.
This page hosts several menus, including Plugin Manager, User Manager, and Apps Manager, among others.
To delegate HR Manager rights, you’ll need to work within the Apps Manager section.
Step 2: Opening the HRM Lite App Settings
Once inside the Apps Manager menu, a list of all installed applications will appear.
Scroll through this list or use the search bar to quickly locate the HRM Lite app.
When you find it, click on the app name to open its configuration settings.
A pop-up window will appear containing several fields and toggle options relevant to HR module operations.
Step 3: Assigning HR Manager Rights
Within this pop-up, look for the field labeled “Select the users who should have default HR access.”
This is the key field that controls who will be granted HR Manager privileges across the system.
Start typing the name of the user you want to assign these rights to.
The system will auto-suggest matching users—click on the correct user to add them.
You can assign these rights to multiple users if needed, depending on your organisational requirements.
Once all necessary users have been added to this field, review your selection to ensure accuracy.
If everything looks correct, click on the Save button to confirm the changes.
This action will grant the selected users the ability to manage HR modules such as attendance, leave, and employee records, among others.
If you wish to cancel the process at any point, simply click on the Cancel button to exit the configuration pop-up without saving.
Conclusion
That’s it!
You’ve now successfully delegated HR Manager rights in uKnowva HRMS.
By following this process, you ensure that specific users can effectively manage HR responsibilities without granting them full admin access.
This feature supports better role-based access control, promotes accountability, and enables smoother HR operations in a distributed or large-scale team environment.
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