Introduction

Managing employee exits and keeping track of left employees is an important part of HR operations.

For large organizations, manually recording this information can be time-consuming and prone to errors.

uKnowva HRMS simplifies this process by providing an option to import exit or left employees directly into the system through a CSV upload.

This ensures that employee exit data is updated in bulk, saving time while maintaining accuracy.

In this article, we will guide you through the steps to import exit or left employees in uKnowva HRMS.

Step 1: Accessing the Import Option

To begin, navigate to the Resignation menu from the side navigation panel and select the Team Resignation sub-menu.

This will open a new page displaying the list of resignations under various headers such as Name, Action, Emp Code, Designation, Date of Joining, Resigned On, Last Working Date, Status, and Date.

Above this list, you will find the Import CSV File button, which is the gateway for importing exit or left employee data into the system.

Step 2: Downloading or Preparing the Template

Once you click on the Import CSV File button, a pop-up window will appear.

In this window, you can download the template file provided by the system or follow the format displayed in the pop-up.

The template ensures that all the required fields are correctly structured for a smooth upload process.

It is important to prepare your file carefully in the given format, filling in the employee exit details as required.

Step 3: Uploading the File

After preparing your CSV file, return to the pop-up window and click on the Choose Your File field to select the file from your system.

Once the file is selected, you will see an additional option with a checkbox to Send Resignation’s for Approval.

Select this checkbox if you want the system to automatically send these uploaded resignations for further approval.

Finally, click on the Upload CSV File button to complete the process. The system will then read your file and update the exit or left employee data accordingly.

Conclusion

That’s it!

You’ve now successfully imported exit or left employees in uKnowva HRMS.

By following this process, you ensure that resignation data is captured accurately and efficiently, whether for compliance, reporting, or record-keeping purposes.

This feature saves time, reduces manual errors, and streamlines the overall offboarding process.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..